A question people ask me a lot is, “How are you so freaking productive???” (Extra question marks intended.)
The question mostly comes from friends who have a similar, if not the same, workload and lifestyle as I do.
We’re not too different really. We both have non-negotiable things to do, places to go, people to meet. But I guess what they really meant was: “How do you stay productive and get so many things done?”
Even if it was just finishing a paper for university two weeks early, or having a side hustle 12 months a year, I do admit I find deep pleasure in a crossed-off to-do list with a whole lot of me-time to spare. And for a while, I wanted to help people get there too. Like, honest to goodness, wanted to help them strike that balance between eight hours of sleep, a full work load, and even personal projects on the side.
Eventually, I acknowledged that I couldn’t turn anyone into the Queen of Doing Things. But I did learn a thing or two just from talking and observing friends – friends who wailed that the angel of productivity would not be visiting them tonight.
And then it hit me.
Some people have been looking at productivity all wrong
Here’s the truth: productivity isn’t a magic spell that suddenly lets us power through our tasks like a robot. Productivity is what happens when we power through our tasks even if we don’t feel like it.
One of my favorite authors Gretchen Rubin mentions it in her podcast. “What we do every day matters more than what we do every once in a while.”
Because it’s just so good, and I can’t stress it enough, here it is again:
What we do every day matters more than what we do every once in a while.
The concept is so simple – so ridiculously simple! – but we still sometimes don’t just…well, just do it. (It’s no wonder I’m such a big fan of Nike. A huge reason I always tried to finish things and meet goals were because I said to just do it.) If you really want to stay productive throughout the day, you have to actually do the work.
This seems like a good time to bring up a real-life example.
When I first started blogging years ago (an often-reincarnated passion project I’ve had since I was twelve), one mistake I fell into was thinking the universe had to be perfect before I spurt out words. Like the planets had to align before I could type out even an opening paragraph. Or, more realistically, I sometimes thought things had to be perfect before I started writing a post. Like I wasn’t allowed to be tired or have homework or have dance practice in the next two hours.
Lately I realized if I’d been that serious about blogging, I would have found ways to churn out more posts more often and not just when I was inspired to sit down and write. If anything, I would have been more intentional about it too.
Because that’s the thing about productivity. It’s not a switch, as so many people believe it to be. Instead, it’s a result of working with intention.
Stay productive: the life lesson The Tortoise and the Hare taught me
When I was six, I was attending a school where one of the classes was learning Chinese. And of all the things I went through for that class, I have a recurring memory of having to memorize The Tortoise and the Hare fable in straight Mandarin. (I forget now why; all I remember is the chronic fear of having to recite everything both to my teacher and to my classmates – and, later on, to the entire school.)
And maybe the every day drilling of that story (in Mandarin, of all languages) is one of the reasons I can never get it out of my head. If you ask, some people interpret the main message of the fable this way: that it was the hare’s fault for being so cocky. He was so sure he’d win. So why would he bother working too hard against a tortoise?
To me though, the tortoise deserves more of the attention. Not many people laud him for his effort. He could have just as easily given up and resigned himself to what should have been a lost cause. Instead, that hardworking son of a gun took it one step a time and won the race anyway. An unsung hero.
As I grew up, I’d later encounter versions of the same fable in different languages. But every time I always thought the tortoise was the character we should have been focusing on. Because he taught me the most important lesson when it came to being productive and finishing my tasks and goals:
Consistency, consistency, consistency.
One step at a time, slowly but surely. And you’ll be surprised how easy things get after you’ve actually put one foot in front of the other.
Just do this one quick action step to stay productive throughout the day
Do you want to be the hare, whose progress (or, in this case, productivity) is like lightning – where you never know when or where it’ll strike, so you resign yourself to taking that nap “just in case I’ll be more productive then?”
Or do you want to be the tortoise, the hardworking tortoise that took it one step at a time until he finally made it to the end?
Now, you might be thinking: Okay, but how do I do it?
I know. It seems really simple. But it took a little while before I learned how to make the most of my day too. So here’s an easy actionable step for you to stay productive:
Just allot ten minutes a day to do your tasks – whether big or small.
Ten minutes. Just ten – ten! – minutes a day.
It’s not asking for much. Ten minutes might be the time you spend lying on your couch and scrolling through your feeds. (I used to fall into the death trap that is the Facebook newsfeed, but eventually I developed the habit of kicking myself in the face to get started on work.)
If you think about it, those ten minutes beats eight hours once a week. Like Gretchen Rubin said (and I’ve already quoted it twice in this entire post): What we do every day matters more than what we do every once in a while.
Here are a few reasons why this works:
You can’t commit to “once in a while”
If you say, “Hmm, I don’t have time to do this project every day, but I’ll use my entire Saturday to do it instead,” stop. It’s not going to work. At least, not all time.
That entire Saturday? A friend might invite you out for the afternoon. So you’ll do it next Saturday then? What if you get sick? Next, next Saturday? Aren’t you supposed to attend your cousin’s wife’s friend’s charity auction to save the whales?
You get the point.
We can’t commit to “once in a while” because sometimes “once in a while” just means never.
At least, if you commit to ten minutes a day, there’s that cushion that can catch you if you stumble. Sure, there might be one day where you don’t get to commit to the ten minutes (because life happens) – but you already have all the work you’ve done from those ten minutes in the days before. Say you were working on a book. Those ten minutes every day could have gotten you 10 pages – but a once in a while? At best, maybe it got you five.
The first time I really understood the concept of momentum was in senior-year Physics in high school. A lot of years later was when I realized there’s momentum not just in moving things but in doing work.
Like a car that builds momentum and speeds up the more time passes, your productivity works the same way. You build momentum as you go along – and that keeps you even more productive. Productivity multiplies.
In case you’re doubting how this works, just think back to the last time you had a big task to do. How did you feel when you were almost at the end? Chances are you said: “I’m so close, I should just finish.” Somehow that’s working from momentum too. You realize how close you are to wrapping up that project (or, as I apply it here, this blog post) that you can’t help but power through the end.
And when you commit to ten minutes a day, you’ll see how much closer and closer you get to the finish line. And that motivates you. That keeps you productive.
Compare it to other things like sports or art. The best athletes and artists didn’t get as great as they are because they trained or practiced every once in a while. They became the best because they trained and practiced every day.
Now, if you really want to get gruesomely detailed on how to get started on that 10-minute rule (because I know how hard it is to actually start), here are 3 concrete ways that I’ve found works for me and some of the most productive people I know.
3 Actionable Steps to Applying the 10-Minute Rule
- Block a specific time in your every day schedule. Just think of when you want to work on this specific task or project and stick to the plan. Some people make it the same time every day (like, after lunch or at 4:30PM). Others adjust the time as they go along. Spoiler alert: I do both.
- Build accountability. If technology is your best friend, use apps for habit tracking. There’s Habit Bull and even Habitica if you want to make things fun. In case you really can’t rely on yourself alone, ask someone you really, really trust to be your accountability partner. Be sure it’s someone who’ll understand your goals and who’ll really check up on you!
- Commit, commit, commit. Again, this is something you want to make a habit. So to make a habit, you gotta show up. And showing up is a commitment, commitment, commitment. Just think of getting to that finish line – because if you commit and show up, I promise you’ll get there.
Because I know simply reading a blog post isn’t enough, I’ve made a guide of my #1 principle in getting more stuff done in less time. Because of it, I have more time to spare for things that matter to me, like my blog and biz.
You’ll also find a bonus at the end – an actionable template to help you cross out those to-dos on your list without breaking a sweat. Hope that really helps you stay productive throughout the day!
Leave me a comment:
Do you know why you can’t stay productive? What do you want to know about sticking to your plans and goals?
Mica is the face behind everything you see at her blog, Mind of Mica. She champions the goal-getters, the dream-chasers, and the unapologetic hustlers who are out to make a difference – even if it’s in their own lives.